Core flow
From upload to controlled access
The first diagram covers the basic path: upload files, generate one share, distribute it, then manage access as people open it.
Practical flow
The flow is small
This is a lightweight share workflow, not a full asset management system.
The link and QR match
Both entry points open the same share and follow the same controls.
The share can end
Expiry and revoke are part of the workflow, not an afterthought.
How the share should work
Channel choice
Use the right entry point for the situation
A link works best in digital channels. A QR code works best on printed material, screens, tables, event signs, or in-person handoffs.
Control flow
Decide what happens after people open it
View limits, expiry, access records, and revoke controls turn a share into something you can finish instead of leaving it open forever.
Checklist
- Use a direct link for chat, email, and documents.
- Use a QR code when people scan from a physical place or shared screen.
- Set the view limit before distribution.
- Set expiry based on the real review window.
- Check access records when follow-up matters.
- Revoke the link when the share is finished.
FAQ
Use a simple sequence: prepare the set, upload, generate link and QR, set limits, distribute, then close access.
They are for ordinary lightweight sharing. They avoid enterprise or DAM assumptions.
Yes. The audience and wording change, but the link, QR, expiry, and revoke pattern stays similar.
Because many shares are temporary. Planning the ending keeps old links from staying open longer than needed.
Related reads
Use a cleaner workflow for image links
Upload a focused set, share it by link or QR code, set the limits, and close access when the workflow is complete.
Try MaiIMG